Scholars Frequently Asked Questions (FAQs)

Go to Search for your profile by typing your name in the Search box. On your profile page, click the Manage This Profile button to edit your profile. Please see the “How to Edit” box for instructions about editing each section. Be sure to create an overview paragraph, add your photo, and complete your current research interests. You can customize other sections of your profile by hiding entire sections or individual items.

See our user guide and video tutorials pages for more information.

1. Introduce yourself in the Overview section:

  • A short biographical statement that explains your path to Duke
  • Include a brief overview of your research and scholarly activities at Duke

2. Add the most professional, most current photo that you have:

Your peers and students will appreciate a photo, particularly if you or they are new to Duke. Use a
professional head shot if possible or if not, make sure it’s recent, focused, and appropriate. Your face should fill most of the shot. Also, remember to smile!

3. Add Subject Headings:

Subject headings are keywords that represent or describe your research or scholarly interests and make your profile more findable. Seek to add at least 3-5 meaningful subject headings.

4. Add Web Links to other profiles:

This is a great opportunity to link to your other important Duke web profiles, personal website, lab website, Google Scholar,, or LinkedIn profile to help viewers learn more about you.

5. Update your Global Scholarship:

Indicate the areas of the world where you have expertise, taught, conducted research or outreach.

6. Craft your Current Research Interests section:

Use this section to discuss your research and scholarly interests more granularly to complement your Overview section.

7. Manage your Elements publications list:

Log in to Elements to add, delete, or hide publications listed on your Scholars@Duke profile. If publications are missing, check Elements to review publications from journal databases that require your approval before they appear on your Scholars profile.

As you have time, update any other relevant sections such as Awards and Honors, In the News, Presentations and Appearances, Fellowships, Supported research, and Other Grants, Service to the Profession, or Outreach and Engaged Scholarship.

Note: See the "How to Edit" boxes at the top of each section in the Profile Manager editing interface for additional guidance on how to update that specific section and links to good profile examples of those sections.


The Selected Grants section displays grants from the Sponsored Projects System (SPS), so grants information must first be edited in SPS. Only grants without publicity restrictions appear in Scholars@Duke.

If you don't see a grant listed on your profile, ask your department's power user to investigate whether the "OK to Publicize" flag can be changed in SPS. Your power user will work with your organization's Grant Administrator and either the Office of Research Administration (ORA) or the Office of Research Support (ORS) to make these changes on your behalf.

Note: Your grants that do not appear under your “Selected Grants” section can be added manually in the “Fellowships, Supported Research, & Other Grants” section of your profile.

Log in to Elements to add, delete, or hide publications listed on your Scholars@Duke profile. Consider manually adding your master’s thesis or Ph.D. dissertation and making them available via open access in DukeSpace, if eligible. If publications are missing, check Elements to review publications from journal databases that require your approval before they appear in your Scholars profile.

Publications data is automatically updated nightly from the Elements system. If publication changes have been updated in Elements, but are not updated on your Scholars profile after a day, or you would like to see the changes reflected sooner, you can refresh the publications yourself by logging into your profile, going to the “Selected Publications” section, and clicking the Refresh button.

For "How-to" guidance, see the Elements help resources. If additional assistance is needed or you have publication questions, contact the Elements team at

See our Scholars Help Site for self-enablement resources, such as our user guides and video tutorials pages. Contact your power user for more help with your profile. Power users help determine who can correct system information that appears on your profile or whether there is a system problem that needs to be addressed.

For a more extensive demo or one-on-one assistance, contact the Scholars@Duke team by emailing

For additional FAQs specifically related to your role, see the following pages in the upper level menu: