Scholars@Duke for Staff and Researchers

Scholars@Duke spotlights the research and scholarly activities of our faculty, researchers, staff, and Ph.D./graduate students across the entire university and health system through web profiles.

Benefits that Scholars offers for staff and researchers are the ability to:

  • Highlight your research and scholarly activities
  • Display your connections with faculty research and labs
  • More comprehensively spotlight your scholarly activities both inside and outside of Duke
  • Streamline your web profile management: use your Scholars profile to serve as, link to, or update your other Duke web profiles

Staff and Researcher FAQs

Scholars enables profiles to be created for academic staff and researchers to display their scholarly contributions, such as peer-reviewed publications, grants, or research interests. To confirm the person’s affiliation with an academic department, institute or center, only organizational power users can create a non-faculty profile for an individual.

Contact your power user to request a Scholars@Duke non-faculty profile. Please see the Scholars User Guide on the User Guides page for more information on non-faculty profiles.

All Scholars profiles must be affiliated with an organization.

If you do not see your organization in Scholars, but would like to have a Scholars profile, please contact our office at or submit a help request so that we can determine if there is a suitable parent organization to affiliate you with.


Go to Search for your profile by typing your name in the Search box. On your profile page, click the Manage This Profile button to edit your profile. Please see the “How to Edit” box for instructions about editing each section. Be sure to create an overview paragraph, add your photo, and complete your current research interests. You can customize other sections of your profile by hiding entire sections or individual items.

See our user guides and video tutorials pages for more information.

1. Introduce yourself in the Overview section:

  • A short biographical statement that explains your path to Duke
  • Consider including your degree(s) with the year, the institution and your areas of concentration
  • Include a brief overview of your research and scholarly activities at Duke

2. Add the most professional, most current photo that you have:

Your colleagues will appreciate a photo, particularly if you or they are new to Duke. Use a professional head shot if possible or if not, make sure it’s recent, focused, and appropriate. Your face should fill most of the shot. Also, remember to smile!

3. Update your Current Research Interests section:

Use this section to discuss your research and scholarly interests more granularly to complement your Overview section.

4. Add Web Links to other profiles:

This is a great opportunity to link to your other important Duke web profiles, personal website, lab website, Google Scholar,, or LinkedIn profile to help viewers learn more about you.

5. Add Subject Headings:

Subject headings are keywords that represent or describe your research or scholarly interests and make your profile more findable. Seek to add at least 3-5 meaningful subject headings.

6. Start your Elements publications list, if you have published:

Log in to Elements to add, delete, or hide publications listed on your Scholars@Duke profile. If publications are missing, check Elements to review publications from journal databases that require your approval before they appear on your Scholars profile. Consider manually adding your conference papers or posters, master’s thesis and/or Ph.D. dissertation and making them available via open access in DukeSpace.

As you have time, update any other relevant sections such as Awards and Honors, Presentations and Appearances, Fellowships, Supported research, and Other Grants, or Outreach and Engaged Scholarship.

Note: See the "How to Edit" boxes at the top of each section in the Profile Manager editing interface for additional guidance on how to update that specific section and links to good profile examples of those sections.

Only Scholars faculty profiles have a dedicated section for “Education”. Staff and researchers should include their educational background in the “Overview” section of their profile.

List your degrees with the degree type, institution name, major/area of concentration, and the graduation year. Also list any professional training (fellowships, residencies, internships) and certifications.

See the “How to Edit” box at the top of the Overview section in the Profile Manager editing interface for links to staff and researcher profiles with good example overview statements.

The Selected Grants section displays grants from the Sponsored Projects System (SPS), so grants information must first be edited in SPS. Only grants without publicity restrictions appear in Scholars@Duke.

If you don't see a grant listed on your profile, ask your department's power user to investigate whether the "OK to Publicize" flag can be changed in SPS. Your power user will work with your organization's Grant Administrator and either the Office of Research Administration (ORA) or the Office of Research Support (ORS) to make these changes on your behalf.

Note: Your grants that do not appear under your “Selected Grants” section can be added manually in the “Fellowships, Supported Research, & Other Grants” section of your profile.

Log in to Elements to add, delete, or hide publications listed on your Scholars@Duke profile. Consider manually adding your master’s thesis and/or Ph.D. dissertation and making them available via open access in DukeSpace. If publications are missing, check Elements to review publications from journal databases that require your approval before they appear in your Scholars profile.

Publications data is automatically updated nightly from the Elements system. If publication changes have been updated in Elements, but are not updated on your Scholars profile after a day, or you would like to see the changes reflected sooner, you can refresh the publications yourself by logging into your profile, going to the “Selected Publications” section, and clicking the Refresh button.

For "How-to" guidance, see the Elements help resources. If additional assistance is needed or you have publication questions, contact the Elements team at

First, upload a copy of your current CV to your Sharing folder in your Duke Box account. Set the access permissions to "People with this Link." Copy the URL provided. In Scholars Profile Manager, go to the Web Links section, paste the copied URL into the URL field and add a caption to create the link.

For more specific instructions on this process, see this guidance.

Yes. You can download a CV in Microsoft Word or HTML format based on the information present in your Scholars@Duke profile. To generate a CV, go to your Profile Manager page, click the "Generate CV/Biosketch" button, and then choose one of the three available CV formats: Scholars CV, SOM APT CV Template, or NIH Biosketch Template.

Please note that the downloaded CV will only include data that appears in your Scholars profile. You may need to open and edit the downloaded Microsoft Word document to supply additional information. Each downloaded CV will include a cover page with details about formatting and data sources used.

For more information, see the Creating a CV section in the Scholars User Guide on the User Guides page.

See our Scholars Help Site for self-enablement resources, such as our user guides and video tutorials pages. Contact your power user for more help with your profile. Power users help determine who can correct system information that appears on your profile or whether there is a system problem that needs to be addressed.

For a more extensive demo or one-on-one assistance, contact the Scholars@Duke team or schedule a 1-on-1 consultation via Zoom Meeting.