Scholars@Duke for Faculty

All Duke faculty (regular rank or non-regular rank) with active primary appointments in dFac have a Scholars@Duke profile. Profiles are automatically generated when the faculty member’s primary appointment becomes active. If the primary appointment expires, your Scholars profile disappears.

If you cannot find your profile, contact your Power User to verify that your primary appointment is active in dFac.

Go to scholars.duke.edu. Search for your profile by typing your name in the Search box. On your profile page, click the Manage Profile button to edit your profile. Please see the “How to Edit” box for instructions about editing each section. Be sure to create an overview paragraph, add your photo, and complete your current research interests. You can customize other sections of your profile by hiding entire sections or individual items.

See our user guide and video tutorials pages for more information.

1. Introduce yourself in the Overview section:

• A short biographical statement that explains your path to Duke
• Include a brief overview of your research and scholarly activities at Duke

2. Add the most professional, most current photo that you have:

Your peers and students will appreciate a photo, particularly if you or they are new to Duke. Use a
professional head shot if possible or if not, make sure it’s recent, focused, and appropriate. Your face should fill most of the shot. Also, remember to smile!

3. Add Subject Headings:

Subject headings are keywords that represent or describe your research or scholarly interests and make your profile more findable. Seek to add at least 3-5 meaningful subject headings.

4. Add Web Links to other profiles:

This is a great opportunity to link to your other important Duke web profiles, personal website, lab website, Google Scholar, Academia.edu, or LinkedIn profile to help viewers learn more about you.

5. Update your Global Scholarship:

Indicate the areas of the world where you have expertise, taught, conducted research or outreach.

6. Craft your Current Research Interests section:

Use this section to discuss your research and scholarly interests more granularly to complement your Overview section.

7. Manage your Elements publications list:

Log in to Elements to add, delete, or hide publications listed on your Scholars@Duke profile. If publications are missing, check Elements to review publications from journal databases that require your approval before they appear on your Scholars profile.

As you have time, update any other relevant sections such as Awards and Honors, In the News, Presentations and Appearances, Fellowships, Supported research, and Other Grants, Service to the Profession, or Outreach and Engaged Scholarship.

Note: See the "How to Edit" boxes at the top of each section in the Profile Manager editing interface for additional guidance on how to update that specific section and links to good profile examples of those sections.

The Professional Name comes from dFac and must be updated by your department’s dFac user. Your title is entered into dFac as it appears on your contract or appointment letter. If you have more than one title, your dFac user can update your preferred title.

Contact your Power User with your update request and they will work with the organization's dFac user to make the change on your behalf.

Only the degrees entered in Faculty Appointment System (dFac), typically your highest degree, appear in Scholars@Duke.

Contact your Power User who can coordinate the update of your degree information on your behalf.

The Selected Grants section displays grants from the Sponsored Projects System (SPS), so grants information must first be edited in SPS. Only grants without publicity restrictions appear in Scholars@Duke.

If you don't see a grant listed on your profile, ask your department's Power User to investigate whether the "OK to Publicize" flag can be changed in SPS. Your power user will work with your organization's Grant Administrator and either the Office of Research Administration (ORA) or the Office of Research Support (ORS) to make these changes on your behalf.

Note: Your grants that do not appear under your “Selected Grants” section can be added manually in the “Fellowships, Supported Research, & Other Grants” section of your profile.

Log in to Elements to add, delete, or hide publications listed on your Scholars@Duke profile. Consider manually adding your master’s thesis or Ph.D. dissertation and making them available via open access in DukeSpace, if eligible. If publications are missing, check Elements to review publications from journal databases that require your approval before they appear in your Scholars profile.

Publications data is automatically updated nightly from the Elements system. If publication changes have been updated in Elements, but are not updated on your Scholars profile after a day, or you would like to see the changes reflected sooner, you can refresh the publications yourself by logging into your profile, going to the “Selected Publications” section, and clicking the Refresh button.

For "How-to" guidance, see the Elements help resources. If additional assistance is needed or you have publication questions, contact the Elements team at elements@duke.edu.

Scholars@Duke lists the course for which you were the instructor in the last three years. If you don't see a course that you taught, contact your Power User to work with your organization's Department Schedule Validator (DSV) and confirm that you are listed as an instructor for that course.

First, upload a copy of your current CV to your Sharing folder in your Duke Box account. Set the access permissions to "People with this Link." Copy the URL provided. In Scholars Profile Manager, go to the Web Links section, paste the copied URL into the URL field and add a caption to create the link.

For more specific instructions on this process, see this guidance.

Yes. You can download a CV in Microsoft Word or HTML format based on the information present in your Scholars@Duke profile. To generate a CV, go to your Profile Manager page, click the "Generate CV/Biosketch" button, and then choose one of the three available CV formats: Scholars CV, SOM APT CV Template, or NIH Biosketch Template.

Please note that the downloaded CV will only include data that appears in your Scholars profile. You may need to open and edit the downloaded Microsoft Word document to supply additional information.

Each downloaded CV will include a cover page with details about formatting and data sources used. For more information, see the Generating CVs and Reports section in the Scholars User Guide.

Yes. Just click the Manage Profile button and in Profile Manager, click the Manage Delegates button under Admin Tools. Click the blue Add button, type the person’s name in the Search box, and click Search. In the Search results, click the name to add them as a delegate.

Your Power User also has access to add delegates.

Scholars@Duke leverages the latest best practices in Search Engine Optimization (SEO). This enables Scholars profiles to appear first or very high in Google search results in the majority of cases.

All Duke faculty (regular rank or non-regular rank) with active primary appointments in the Faculty Appointment System (dFac) have a Scholars@Duke profile. Profiles are automatically generated when the faculty member’s primary appointment becomes active. If the primary appointment expires, your Scholars profile disappears.

For most organizations, your Scholars@Duke profile either feeds data to your school or department profile or serves as your organizational profile. So, it is important to keep your Scholars profile accurate and up-to-date.

See our Scholars Help site for self-enablement resources, such as our user guide and video tutorials pages

If the help resources do not address your question or issue, contact your Power User for more assistance with your profile. Power Users help determine who can correct data pulled in from other Duke systems that appears on your profile or whether there is a larger system problem that needs to be addressed.

For a more extensive demo, one-on-one assistance, or urgent needs, contact the Scholars@Duke team.