Publications & Artistic Works Section

Selected Publications

Publications in Scholars@Duke are loaded from Elements. Elements is an online service provided by Duke Libraries to help Duke faculty and researchers document and manage their publications history for their own needs and to make publications information consistently available for use in professional profiles.

To add, edit, or delete publications from a Scholars@Duke profile, login to Elements using your Duke NetID or navigate to the Selected Publication section in Profile Manager and click "Manage Publications". The Elements system will load in a new browser tab.

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For more information about using Elements, please refer to the library's ScholarWorks website.

To refresh your publications:

Publications data is automatically refreshed in Scholars every night, but if you’d like to refresh your publications from Elements right away, click the Refresh button in the Selected Publications section. Note that this process takes several minutes, particularly for very long publication lists.

To change the Preferred Citation Display Style:

Publication citations in Scholars@Duke are included as part of CV exports and reports. By default, your publication citations are displayed in Chicago Style. You may wish to change the citation style that appears in CV exports and reports style. Supported formats include: APA, MLA (Modern Language Association), ICMJE (International Committee of Medical Journal Editors), or NLM (National Library of Medicine).

To change the citation style in your CV exports and reports:

1. Click on the Selected Publications section in Profile Manager
2. In the dropdown that appears under the Selected Publications heading, select your preferred citation style.
3. Click the Change Preferred Citation Style button.

Exhibitions, Screenings & Performances

The Exhibitions, Screenings & Performances sections allows you to highlight scholarly activities other than publications such: as musical, theater, or dance performances; art exhibitions; film screenings and more.

You can enter these activities directly in Profile Manager.

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To enter Exhibitions, Screenings & Performances:

1. Click on the Exhibitions, Screenings & Performances section in Profile Manager.
2. Click the Add button.
3. Enter the name of the work being performed or exhibited.
4. Enter the name or title of the event.
5. Add the facility or venue in which the event occurred.
6. Select the date of the event, or the start date if it occurred over a range of days.
7. Optionally, add an end date and a description to display on the event entity page.
8. To add a link, add the URL (such as “http://aycockauditorim.uncg.edu”) and the link label (such as “UNC Greensboro Wind Ensemble.”)
9. To choose a related work in the Artistic Works & Non-Print Media section, click the Related Work drop-down menu.
10. Click Save to display the event on your profile or Cancel to exit without saving your changes.

Artistic Works & Non-Print Media

The Artistic Works section enables faculty members to record and highlight their role in producing or contributing to works such as photography, musical compositions, documentaries, digital scholarship, and more. These work records can be associated with other Duke collaborators. Users can add new artistic works, edit existing artistic works, or enhance works to which they have been added as a collaborator.

Before adding a work, try searching in Scholars first to determine if one of your collaborators may have already entered the work. If so, you can ask them to add you as a collaborator so that the work appears on your Scholars@Duke profile and it is not duplicated in Scholars@Duke.

To add a new work:

1. Navigate to the Artistic Works and Non-Print Media section in the left navigation pane.
2. Click the Add button.

To describe your role:

Click the Add Artistic Work button to enter information about a work that is not in Scholars.

1. Select your role in the work by selecting a role from the drop-down menu. You can add multiple roles by clicking the “Add Another Role” button.
2. To show your role as a featured role in a performance, click the Featured Role check box.
3. Add a Role Description to display an abstract or narrative about your role in this work. The Role Description appears when viewers click a role link. The Role Description should not describe the work itself but rather, your contribution to the work.

To acknowledge collaborators:

When you add a collaborator, the artistic work appears in the collaborator’s Profile Manager as a pending work. Collaborators must add their role and save their changes to be displayed as a Duke Faculty Artist/Collaborator. Collaborators have editing rights to the artistic work, including the title, the date, the type and the abstract, but cannot edit other collaborators’ roles.

1. Click the Add Duke Faculty Artist/Collaborator field to link to a collaborator’s Scholars@Duke profile page. In the Search box, type the last name and click Search. Click the name in the search results to add this collaborator. Or click the Close box to exit without adding a collaborator.
2. To add collaborators who do not have a profile in Scholars@Duke, click the Add Artist/Collaborator button and type the name of the individual or organization with whom you collaborated on this work. These individuals will not be able to edit the artistic work. 

To describe the work itself:

This section of Artistic Works is intended to provide a general overview of the work rather than the role. This information can be shared across multiple collaborators.

1. Enter the title of the work, for example, “The Art of Memory.”
2. Select one or more artistic work types from the Categorize Work drop-down list.
3. Select a year, a month/year, or a month/day/year for the Creation Date by selecting a format and clicking in the date field. This displays a list of years, months and days. Select a year first, then the month, and then the day. The Creation Date represents whatever date that you want to be associated with this work. This date may be used for reporting or visualizations.
4. To designate this work as commissioned, select the commissioned work check box.
5. Describe the work in the Abstract field. The abstract is displayed on the work’s individual page and provides an overview of the work itself rather than details about contributors’ roles in the work.
6. Add Web Links to link to a web page about this work, such as a video on YouTube. Click the Add Web Link button and type address to the link in the Link URL field, and the label, such as “Performance on YouTube” in the Link Label field.
7. Related Works provides a drop-down list of your artistic works in Scholars@Duke. Click the down arrow on the drop-down menu to show a list your works by titles, types and years. Click the Relate to Another Work button to add another work to which this work is related.
8. Click Save to save the work or Cancel to exit without saving.

To edit an existing artistic work:

In the initial rollout of Scholars@Duke, individual artistic works were extracted from FDS, re-structured, and loaded into Scholars@Duke. These works can be edited by the artist or their delegate to add information or display the work differently. Additional information can be added by collaborators over time. 

1. To edit an artistic work, click the Edit button next to the artistic work you want to edit (see previous section for specific information about using these fields):
   • Adding or changing your role in the work.
   • Editing anything in the description section, including the title, the type, the abstract, and web links.
   • Adding or removing Duke faculty artists or other collaborators and related works.
2. Be sure to click the Save button at the bottom when finished editing.

To add a pending Artistic Work:

If you have been added as a Duke faculty collaborator to an artistic work, the work will appear in Profile Manager as pending:

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To display pending works on your profile, you must add details about your role in the work:

1. Click the Edit button next to the pending work. Information about the work appears, but without any role information.
2. Add your role by selecting a role from the drop-down menu. You can add multiple roles by clicking the “Add Another Role” button.
3. Add a Role Description to display an abstract or narrative about your role in this work. The Role Description appears on a page specifically about your role. The Role Description should not describe the work itself but rather, your contribution to the work.
4. To show your role as a featured role in a performance, click the Featured Role check box.
5. Click the Save button at the bottom.

As a collaborator, you have editing rights to the description of the work itself, but you cannot edit anyone else’s role in the work. Collaborators cannot be removed from a work unless they remove themselves.